Who we are
SRUC, Scotland’s Rural College provides services either
- directly (for grant funded, non-commercial work) or
- through its associate company, SAC Commercial Ltd (for commercial services)
Our registration information is noted below:
- SRUC - Registered in Scotland No SC103046 VAT Registration Number GB 435 8828 17
- SAC Commercial Ltd. - Registered in Scotland No SC148684 VAT Registration Number GB 435 8828 17
- Registered address – SRUC, Peter Wilson Building, Kings Buildings, West Mains Road, EDINBURGH, EH9 3JG
SRUC receives grant-in-aid from the Scottish Government in support of certain of its activities, particularly those with public good implications.
SRUC is a Data Controller for the purposes of data protection law. We are registered with the Information Commissioner’s Office under the following registration numbers:
- SAC Commercial Limited No Z696983X
- SRUC No Z7601788
How to contact us
If you have any questions about our privacy notice or the information we collect or use about you, please contact;
+44 131 535 4129
The Data Protection Officer
SRUC, Scotland’s Rural College
Peter Wilson Building
West Mains Road
Edinburgh, EH9 3JG
Purpose of this privacy notice
SRUC is committed to protecting your personal data and your privacy. This notice contains important information about:
- what personal details we collect
- what we do with that information
- who we may share it with and why and
- your choices and rights when it comes to the personal information you have given us
It is important that you read this Privacy Notice together with any other notice we may provide on specific occasions when we are collecting or processing personal data about you.
For example – when producing data for Research purposes you will be issued with additional information such as a covering letter.
This is so you are fully aware of how and why we are using your data. Any other notice will supplement (not override) this Privacy Notice.
The structure of this privacy notice
Our Privacy Notice contains sections that apply to different categories of activities we undertake, and the people we deal with as part of this work:
- Academic and student services
- Consulting and research
- Veterinary, analytical and health planning services
- Other services. For example - our golf clubs and Wigwam holidays or at our conferences and shows
- General information
Please refer to specific section that will expand on certain topic mentioned throughout the document. For example – Cookies and Lawfulness of Processing.
All other sections of this Privacy Notice apply to everyone (all people with whom we interact, in our day to day business).
For details about what personal data we obtain and how we use it, please consider which of the categories apply to you. It is possible that more than one category will need your consideration.
Your individual rights as a data subject
You have several rights in relation to how SRUC uses your information. These are:
Right to be informed
You have a right to receive clear and easy to understand information on what personal information we have, why and who we share it with.
Right of access
You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a subject access request (SAR).
Right to request that your personal information be rectified
If your personal information is inaccurate or incomplete, you can request that it is corrected.
Right to request erasure
You can ask for your information to be deleted or removed if there is not a compelling reason for SRUC to continue to have it.
Right to restrict processing
You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information – but only to ensure we don’t use it in the future for those reasons you have restricted.
Right to data portability
You can ask for a copy of your personal information for your own purposes to use across different services. In certain circumstances, you may move, copy or transfer the personal information we hold to another company in a safe and secure way.
Right to object
You can object to SRUC processing your personal information where: it’s based on our legitimate interests (including profiling); for direct marketing (including profiling); and if we were using it for scientific/historical research and statistics.
Rights related to automatic decision making including profiling
You have the right to ask SRUC to:
- give you information about its processing of your personal information
- request human intervention or challenge a decision where processing is done solely by automated processes
- carry out regular checks to make sure that our automated decision making and profiling processes are working as they should
If you wish to exercise any of these rights, please contact us using the details provided in the ‘How to Contact Us’ section.
We may need to request information of you to confirm your identity and ensure your right to access any personal data requested. We may also need to contact you to ask for further information relating to your request to allow us to respond in a timely manner.
You will not normally have to pay a fee for any request however, we may charge a reasonable fee in circumstances such as repetitive or excessive requests for information. We may also refuse to comply with a request in these type of circumstances.
Subject access request (SAR)
How to make a subject access request and other information.
Changes to this privacy notice
We may need to make changes to our Privacy Policies; so please check our website for updates from time to time. If there are important changes such as changes to where your personal data will be processed; we will contact you to let you know.
This version of our Privacy Notice was last updated June, 2018.
What are cookies?
A cookie is a small file – it’s saved onto your computer or other device when you visit our website.
Cookies store small pieces of information. For example - they will remember you've visited our website or performed a certain action.
Cookies also let us know which pages of our website you visited; they help us develop and market our products and services. They also help us track sales.
Persistent cookies - these stay valid, and will work until their expiry date (unless you delete them before they expire).
Session cookies - these expire when you close your web browser.
SRUC operates many different websites, where we use, store and process your information in a way that is specific to that application. As a consequence we have many different cookie policies and these can be accessed by clicking on the ‘Disclaimer’ link at the foot of each webpage.
Glossary of terms
Processing - any action taken against personal data, automated or otherwise. This can include collecting, recording, updating, storing or erasing.
Personal data - information relating to an identified or identifiable natural person through information such as a name, identification number, location data, genetic, or social identity.
Special category data (or sensitive personal data) - information about racial or ethnic origin, health, sexual orientation or sex life, political, philosophical or religious beliefs, trade union membership and genetic or biometric data. Note - Criminal data is not classed as ‘special category’ data. It’s categorised in its own right.
Data controller - determines the purpose for which, and the manner in which, personal data is to be processed.
Data subject - the person to whom the personal data relates.
Profiling - analysing or predicting patterns of data in relation to areas such as location or behaviour.
Legitimate interests - means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
Find out more about SRUC
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